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Module
2 4. OUTPUTS

1. Draft report
2. Final report

9-12 December, 2013 The report should include tables, graphs and maps to help the reader easily understand
The consultant will deliver two printed copies of the report as well as an electronic copy.

the information.

5. TIME
Two weeks including the consultant’s participation in workshops to discuss and validate
the results. After the workshop, the consultant will adjust the report based on comments,
suggestions and additional information received.

Activities Week 1 Week 2
First draft X
Workshop for report discussion X

Incorporate comments and suggestions into the report X

6. PAYMENT
The total amount for the assessment is $XXXX.

Payment arrangement is the following:

? 50 per cent after the first draft
? 50 per cent after the final draft

Source: GEA Group. Terms of Reference for consultants for GEO Lima & Callao. Lima: 2004.

When the lead organization is different from the organization in charge of writing the
overall report, it is important to define mechanisms of coordination to ensure that there
is regular communication as well as clear and agreed review and revision guidelines as well
as timelines.
Participants also need to keep in touch through periodic meetings, and written or

electronic notes to exchange opinion regarding the organization of activities related to the
IEA process. Each partner should select a person from the team to serve as the contact
point for issues related to the IEA process.

32 National IEA Process Design and Organization