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Module 2, Box 8 for an example list of tasks and responsibilities for authors). For example, you should Module
be consistent in the use of fonts, formats, words and phrases. Good specifications that are carefully
followed make the review process much smoother and simpler. A rule of thumb can be that written 7
formats should be clear, easily read and understood, with a good mix of relevant graphs, tables and
photographs for maximum visual appeal.

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BOX 5 Common steps in the production of a printed IEA report

The following list summarizes common steps in the production of a printed IEA report.
? Specifications. Rough specifications on format of the publication, size, font, illustrations
and layout option. It is recommended that dummy reports are produced to present

different options.

? Contents. Production of text, as well as choosing graphics and pictures. At this stage it is
important not to forget any elements like picture text, references and headings.

? Translation. (If needed.)
? Pre-design. Can be useful to test the design in order to be able to make revisions before
developing all the contents.

? Layout. Place all the contents into the design chosen.

? Proofreading. This is the last chance to make revisions before the report goes to the
printers.

? Test print/blue line. You should always ask for a test print in order to get rid of the last
mistakes, correct colours, identify missing elements, etc.

? Print. Now your major concern is to make sure the printed report is ready on time,
according to quality expectations and within budget.

? Quality control. Quality control, revisions and editing. This should be done throughout
the production process.

Quality control and translation

Once the text is written, it needs to be reviewed and edited. This should be a precise process in
terms of quality control and adherence to set specifications and deadlines. The review process should

IEA Training Manual Workshop for the National Reporting Toolkit (NRT) 25