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Printing Module

The printing process can be costly, so it is important to seek professional advice and budget the costs 7
taking into consideration the number of colours, type of paper, format, binding and finishing.

You should get quotations from several printers, because the price can vary significantly. It is very
important not to rush this part of the process. Once your give the printer approval to proceed,
Abu Dhabi, UAE
you no longer have control of the process. You should always ask to see the blueprint, the finished
document from which they make several copies, and study it closely before approving the printing.

EXERCISE
Budgeting needs and skills

This exercise builds on the exercise on establishing the main budget lines. The exercise is not
limited to planning printed formats, but can be used when planning communications in any format.

The participants break into groups of about five. The exercise lasts for 30 minutes. The
production phase requires people with different skills. This is an exercise in mapping needs
and skills for preparing printed or electronic reports. Participants should discuss expertise,
skills and services they need for preparing their communication outputs. The leading question
for the discussion is:

What expertise, skills and services do you needs to succeed with your project? Make a
budget and time plan based on:
1. Who will be involved in the project (inside and outside expertise)?

2. What are direct expenses (e.g., meetings, communication, printing, transport)
3. How much it cost?

4. What is the time frame of the different steps?

Recommended Reading

? Adapted from http://jeanweber.com/about/whoneeds.htm 3/21/05

IEA Training Manual Workshop for the National Reporting Toolkit (NRT) 27